Privacy Policy 

Privacy notice – Sustainable Way CIC


Summary

The categories of personal data that we process depends on your use of our services including the gift card and loyalty schemes.

We also use your personal data to facilitate your use of our website in line with your preferences, to process your requests, to contact you regarding orders, or to carry out other relevant administrative services.

All personal data is processed in accordance with applicable data protection laws.

In addition, you can update your information by contacting us at hello@thegreenwayzerowaste.org.

If you would like more information about the processing of your personal data by us and on the cookies that we use, see below the full version of our privacy notice.

Our privacy statement

Last Updated: November 2020

We are committed to safeguarding your privacy rights and ensuring that your personal data is protected.

This privacy statement explains the types of personal data we collect and how we process and protect that data in connection with your use of our services.

We do not share your data with any third-party websites, however, you may want to connect with us on Facebook or other social media platforms and can do so. These third-party sites will have their own privacy notices, we strongly encourage you to check out their privacy notices and other terms and conditions before sharing any personal data with those third-party sites.

Who is responsible for your personal data?

Sustainable Way CIC (“us” or “we”) is registered in Scotland as company number SC668228. Our registered office is at 21 Leslie Street, Blairgowrie, Scotland, PH10 6AH. As a Social Enterprise we offer a Zero Waste Shop & Refill Station, School Uniform Shop, Gift Card & Loyalty Scheme and a Shoe Repair service, all profits are reinvested back  into the enterprise or local community.

For more information about us go to www.sustainable-way.org.

For the purposes of the GDPR, Sustainable Way CIC is the data controller of the personal data provided by you. 

What personal data do we collect?

Personal data means information that can directly or indirectly identify you. ("Personal Data") We may collect personal data from when you use any of our services such as your full name, address and contact as described below in more detail.

What happens to your data?

When you provide us with your personal data, we will process it in accordance with this privacy notice, if you do not wish us to process your data then you should let us know by contacting hello@thegreenwayzerowaste.org.

We will use this information to administer our website, applications, client databases and provide you with your chosen services. We will ensure that all personal information supplied is held securely in accordance with the General Data Protection Regulation (EU) 2016/679, as adopted into law of the United Kingdom in the Data Protection Act 2018.

The legal basis we rely upon for processing your personal data varies depending on the purpose of the processing. Where we process your personal data on the basis of your consent, we will only process your data for the purpose you have consented to. We will ask you to provide additional consent if we need to use your personal data for purposes not covered by this statement.

Please refer to the next section for details of the various types of personal data we collect, the relevant purposes and the legal basis for such processing.

Data we may hold, why we hold it and what we do with it

Website forms

Sustainable Way CIC will not share, sell or rent your personally identifiable information, gathered as a result of filling out forms on the site (newsletter sign up, contact or request a quote), to anyone.

We may collect the following information:

Individuals

An individual is someone who has requested to be included on our mailing list. To be included we will ask you to confirm acceptance with the process detailed below and hence to provide your permission for us to email you. We may hold the following information:

· First name

· Last name

· Email address.

This information is held securely within our website dashboard and email marketing software with password access control only available to Sustainable Way CIC.

Why:

We will use this information to send you regular newsletters that may include some or all of the following:

· What’s On locally

· Information about the us, the town and projects

· Updates and local news

What we do:

We record whether you open our newsletters – this can let us know whether you are interested in the information we send you. If you do not open our newsletters for a 12-month period we will remove you from our list, otherwise we will keep you on our list. You will always have the opportunity to unsubscribe within every newsletter.

We record any links you click in a newsletter – this can give us an indication that you are interested in a particular subject, story or service. We may then contact you to ask you if you would like more information and we may ask you if you would like to be added to a mailing list relevant to the link you clicked. You can decline to be included and you can unsubscribe in each newsletter.

We do not share your data with any third party unless we obtain your explicit permission.

Our legal basis for processing this data is your consent.

Neighbourfood services

· First name

· Last name

· Home address

- Contact telephone number

Why:

We will use this information to deliver your Neighbourfood delivery to your home:

We do not share your data with any third party unless we obtain your explicit permission. For example, where you tell us you want Neighbourfood order delivered we will share your details with the delivery driver.

Legal basis

We use legitimate interest to process your data for the purposes of using the Neighbourfood delivery service.

School Uniform scheme

· First name

· Last name

· Home address

- Contact telephone number

- Name of school, contact details

Why:

We use this information to identify clothing requests and use your details to contact you regarding this.

Legal basis

We use your information with consent in regard to for our School Uniform Scheme.

Loyalty and Gift card schemes

· First name

· Last name

· Home address

- Contact telephone number

Why:

We will use this information to provide you with membership to our loyalty and gift card schemes in accordance with the term and conditions of same which can be viewed here [insert link to T&Cs]

Legal basis:

We use legitimate interest as our legal basis for processing the personal data relating to the loyalty and gift card schemes.

Businesses/Community Groups/Organisations

Communication with local businesses, organisations and community groups is key to the success of BRDT and the delivery of the Community Action Plan. With your agreement we will hold your contact details in one of our mailing lists so we can keep in touch with you.


We may hold the following information:

· First name, last name and email address.

· Business name and details.

· Invoice details (website listing, magazine advert etc).

Why:

We will use this information to send you regular newsletters that may include some or all of the following:

· What’s On locally

· Information about the Trust, town and projects

· Updates and local news

What we do:

We will use the information to provide our contracted services for you, raising invoices and to keep in touch with you – we deem these legitimate reasons to hold your information and by contracting with us you agree to us holding these details. We do not share your data with any third party unless specifically detailed in your contract.

What are your rights?

If certain requirements are fulfilled, you have the right to:

  • Obtain from us confirmation as to whether or not we process Personal Data from you and, where that is the case, access to your Personal Data;

  • Rectification of inaccurate Personal Data;

  • Erasure of Personal Data;

  • Objection to the processing of Personal Data;

  • Restriction of processing of Personal Data; and

  • Portability of Personal Data - receive the Personal Data you have provided to us in a structured, commonly used and machine-readable form and transmit it to another data controller.

You can learn more about these rights here: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.

To exercise any of your rights, please contact us at hello@thegreenwayzerowaste.org.

Can you withdraw your consent to us processing your data?

Where your consent is the legal basis for the processing of your Personal Data, you can withdraw your consent for:

Please note that withdrawing your consent will not affect the lawfulness of the processing before the withdrawal.

Additionally, as well as unsubscribing directly from each newsletter, you can email hello@thegreenwayzerowaste.org and request to be removed. We will confirm your removal by email reply and retain your email and confirmation as a record of deletion. Clicking the unsubscribe in our newsletters will be recorded and retained in our email marketing software.

Can you complain to the data protection authorities?

If you think that the processing of your personal data by us violates data protection laws, you can lodge a complaint with the Information Commissioner in the UK (www.ico.org.uk).

How do we protect your personal data?

We maintain appropriate technical and organisation measures to protect the personal data you provide us against accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to your personal data by us.

Can we change our privacy statement?

  • We routinely review how we process and protect data. Therefore, changes to our policy may occur at any time. We will endeavour to publicise any changes and make you aware. This process will be reviewed at least quarterly and when there is a change to the process/procedures we will post the updated version of the Privacy Policy here and encourage you to visit this area frequently to stay informed.